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Record an Expense

Keep track of every business expense to understand your true costs.

Steps​

1. Go to Expenses​

Click Expenses in the left menu.

2. Click Add Expense​

Click Add Expense or + New.

3. Enter Expense Details​

Fill in:

  • Date - When the expense occurred
  • Amount - How much you spent
  • Category - Type of expense (rent, supplies, etc.)
  • Vendor/Payee - Who you paid
  • Description - What the expense was for
  • Payment method - How you paid

Upload a photo or scan of the receipt for your records.

5. Save​

Click Save to record the expense.

Adding Expenses Quickly​

For frequent expenses:

  1. Use the Quick Add option if available
  2. Duplicate similar past expenses
  3. Set up recurring expenses for regular costs

Categorizing Expenses​

Choose the right category:

  • Helps with reporting
  • Makes tax preparation easier
  • Shows spending patterns

If no category fits, you can create new categories.

Splitting Expenses​

For expenses that cover multiple categories:

  1. Click Split or Add Line
  2. Allocate amounts to different categories
  3. Total should match the actual expense

Expense from Invoice (Bill)​

If you receive a bill from a supplier:

  1. Create the expense
  2. Link it to the vendor
  3. Track whether it's paid or pending

Tips​

  • Record expenses immediately so you don't forget
  • Always save receipts (photo is fine)
  • Be consistent with categories
  • Review expenses monthly for accuracy